Fleet management: Handling your grey fleet

August 15, 2019

An organization’s gray fleet refers to the group of workers’ private vehicles been utilized for the organization’s business journeys. Fleet management entails putting together measures, policies and procedures to manage and control the use of workers’ vehicles to get work related journeys. The Majority of the Companies that setup this kind of fleet are people whose workers do not have to go onto a great deal of business related trips. Grey fleet is seen by many as a cost saving alternative for purchasing or leasing cars solely for the organization’s business related excursions especially in the event the mileage travelled by workers for company each month or year is extremely low.

fleet management

For a few of these firms, this is the thing to do but for a few it is not. There are lots of things which need to be considered before deciding to opt for the gray fleet choice rather than purchasing or leasing several automobiles for company related trips. In the event the gray fleet is correctly installed and handled it may definitely cost the business a great deal less than other choices. Many Individuals are of the Opinion that handling a gray fleet simply costs a business the mileage cost claims made by motorists for each and every trip they create and that companies are not liable for the workers when they are using their personal cars for company. These are enormous misconceptions because the company generally is not just accountable for the workers when they are using their private cars but generally need to put these workers’ automobiles on the business’s insurance and handle them such as the business owns them.

A gray fleet supervisor or management applications may be necessary based on the dimensions of this fleet. When it is a small-sized fleet, a fleet supervisor who will be accountable for handling everything linked to the fleet may be sufficient as in many cases great usage of Microsoft excel is sufficient for handling all gray fleet related information. Where the fleet is a sizable one, a fleet management application is going to be asked to handle all of information linked to workers’ vehicles. There are a number of fleet management significant things which need to be considering when determining whether your organization should install this kind of fleet.

First Thing you want to think about is how your organization intends to handle the gray fleet; Policies will need to be put in place to make sure both the motorist and the organization’s security and compliance to street rules. This may be accomplished by ensuring permit tests, eyesight checks; driver hazard evaluation, online driver training, vehicle safety inspections, MOT checks and insurance checks are often carried out on most of drivers and their vehicles. Additionally there is a need to assess if workers’ vehicles are appropriate to the type of journey which they will be employed for.